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Your privacy is important to us. This privacy statement explains the personal data Microsoft processes, how Microsoft processes it, and for what purposes. References to Microsoft products in this statement include Microsoft services, websites, apps, software, servers, and devices.
Please read the product-specific details in this privacy statement, which provide additional relevant information. This statement applies to the interactions Microsoft has with you and the Microsoft products listed below, as well as other Microsoft products that display this statement.
Microsoft collects data from you, through our interactions with you and through our products. You provide some of this data directly, and we get some of it by collecting data about your interactions, use, and experiences with our products. The data we collect depends on the context of your interactions with Microsoft and the choices you make, including your privacy settings and the products and features you use. We also obtain data about you from third parties.
If you represent an organization, such as a business or school, that utilizes Enterprise and Developer Products from Microsoft, please see the Enterprise and developer products section of this privacy statement to learn how we process your data. If you are an end user of a Microsoft product or a Microsoft account provided by your organization, please see the Products provided by your organization and the Microsoft account sections for more information. You have choices when it comes to the technology you use and the data you share.
When we ask you to provide personal data, you can decline. Many of our products require some personal data to provide you with a service. If you choose not to provide data required to provide you with a product or feature, you cannot use that product or feature. We will notify you if this is the case at the time.
Where providing the data is optional, and you choose not to share personal data, features like personalization that use such data will not work for you. Microsoft collects data from you, through our interactions with you and through our products for a variety of purposes described below, including to operate effectively and provide you with the best experiences with our products. We get some of it by collecting data about your interactions, use, and experience with our products and communications.
We also obtain data from third parties. We protect data obtained from third parties according to the practices described in this statement, plus any additional restrictions imposed by the source of the data.
These third-party sources vary over time and include:. When you are asked to provide personal data, you can decline. Many of our products require some personal data to operate and provide you with a service.
If you choose not to provide data required to operate and provide you with a product or feature, you cannot use that product or feature. Where providing the data is optional, and you choose not to share personal data, features like personalization that use the data will not work for you.
The data we collect depends on the context of your interactions with Microsoft and the choices you make including your privacy settings , the products and features you use, your location, and applicable law. Name and contact data. Your first and last name, email address, postal address, phone number, and other similar contact data. Passwords, password hints, and similar security information used for authentication and account access.
Demographic data. Data about you such as your age, gender, country, and preferred language. Payment data. Data to process payments, such as your payment instrument number such as a credit card number and the security code associated with your payment instrument.
Subscription and licensing data. Information about your subscriptions, licenses, and other entitlements. Data about your use of Microsoft products. In some cases, such as search queries, this is data you provide in order to make use of the products. In other cases, such as error reports, this is data we generate. Other examples of interactions data include:. Content of your files and communications you input, upload, receive, create, and control.
For example, if you transmit a file using Skype to another Skype user, we need to collect the content of that file to display it to you and the other user. If you receive an email using Outlook.
Other content we collect when providing products to you include:. Video or recordings. Recordings of events and activities at Microsoft buildings, retail spaces, and other locations. If you enter Microsoft Store locations or other facilities, or attend a Microsoft event that is recorded, we may process your image and voice data.
Feedback and ratings. Information you provide to us and the content of messages you send to us, such as feedback, survey data, and product reviews you write. Traffic data. Traffic data indicates with whom you have communicated and when your communications occurred. We will process your traffic data only as required to provide, maintain, and improve our communications services and we do so with your consent. Product-specific sections below describe data collection practices applicable to use of those products.
Microsoft uses the data we collect to provide you with rich, interactive experiences. In particular, we use data to:. We also use the data to operate our business, which includes analyzing our performance, meeting our legal obligations, developing our workforce, and doing research.
In carrying out these purposes, we combine data we collect from different contexts for example, from your use of two Microsoft products or obtain from third parties to give you a more seamless, consistent, and personalized experience, to make informed business decisions, and for other legitimate purposes.
Our processing of personal data for these purposes includes both automated and manual human methods of processing. Our automated methods often are related to and supported by our manual methods. For example, our automated methods include artificial intelligence AI , which we think of as a set of technologies that enable computers to perceive, learn, reason, and assist in decision-making to solve problems in ways that are similar to what people do.
To build, train, and improve the accuracy of our automated methods of processing including AI , we manually review some of the predictions and inferences produced by the automated methods against the underlying data from which the predictions and inferences were made.
For example, we manually review short snippets of voice data that we have taken steps to de-identify to improve our speech recognition technologies. Microsoft uses the data we collect to provide you rich, interactive experiences. For these purposes, we combine data we collect from different contexts for example, from your use of two Microsoft products.
For example, Cortana may use information from your calendar to suggest action items in a heads-up email, and Microsoft Store uses information about the apps and services you use to make personalized app recommendations.
However, we have built in technological and procedural safeguards designed to prevent certain data combinations where required by law. For example, where required by law, we store data we collect from you when you are unauthenticated not signed in separately from any account information that directly identifies you, such as your name, email address, or phone number.
When we transfer personal data from the European Economic Area, we do so based on a variety of legal mechanisms, as described in the Where we store and process personal data section of this privacy statement. We share your personal data with your consent or to complete any transaction or provide any product you have requested or authorized.
We also share data with Microsoft-controlled affiliates and subsidiaries; with vendors working on our behalf; when required by law or to respond to legal process; to protect our customers; to protect lives; to maintain the security of our products; and to protect the rights and property of Microsoft and its customers.
We share your personal data with your consent or as necessary to complete any transaction or provide any product you have requested or authorized. For example, we share your content with third parties when you tell us to do so, such as when you send an email to a friend, share photos and documents on OneDrive, or link accounts with another service. If you use a Microsoft product provided by an organization you are affiliated with, such as an employer or school, or use an email address provided by such organization to access Microsoft products, we share certain data, such as interaction data and diagnostic data to enable your organization to manage the products.
When you provide payment data to make a purchase, we will share payment data with banks and other entities that process payment transactions or provide other financial services, and for fraud prevention and credit risk reduction. In addition, we share personal data among Microsoft-controlled affiliates and subsidiaries.
We also share personal data with vendors or agents working on our behalf for the purposes described in this statement. For example, companies we’ve hired to provide customer service support or assist in protecting and securing our systems and services may need access to personal data to provide those functions. In such cases, these companies must abide by our data privacy and security requirements and are not allowed to use personal data they receive from us for any other purpose.
We may also disclose personal data as part of a corporate transaction such as a merger or sale of assets. Finally, we will retain, access, transfer, disclose, and preserve personal data, including your content such as the content of your emails in Outlook. For more information about data we disclose in response to requests from law enforcement and other government agencies, please see our Law Enforcement Requests Report.
Please note that some of our products include links to or otherwise enable you to access products of third parties whose privacy practices differ from those of Microsoft.
If you provide personal data to any of those products, your data is governed by their privacy policies. You can also make choices about the collection and use of your data by Microsoft. You can control your personal data that Microsoft has obtained, and exercise your data protection rights, by contacting Microsoft or using various tools we provide.
In some cases, your ability to access or control your personal data will be limited, as required or permitted by applicable law. How you can access or control your personal data will also depend on which products you use. For example, you can:. Not all personal data processed by Microsoft can be accessed or controlled via the tools above. If you want to access or control personal data processed by Microsoft that is not available via the tools above or directly through the Microsoft products you use, you can always contact Microsoft at the address in the How to contact us section or by using our web form.
We provide aggregate metrics about user requests to exercise their data protection rights via the Microsoft Privacy Report.
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One of the benefits of Access from a programmer’s perspective is its relative compatibility with SQL structured query language —queries can be viewed graphically or edited as SQL statements, and SQL statements can be used directly in Macros and VBA Modules to manipulate Access tables. Users can mix and use both VBA and “Macros” for programming forms and logic and offers object-oriented possibilities.
VBA can also be included in queries. Microsoft Access offers parameterized queries. These queries and Access tables can be referenced from other programs like VB6 and. Microsoft Access is a file server -based database. Unlike client—server relational database management systems RDBMS , Microsoft Access does not implement database triggers , stored procedures , or transaction logging. Access includes table-level triggers and stored procedures built into the ACE data engine.
Thus a Client-server database system is not a requirement for using stored procedures or table triggers with Access Tables, queries, forms, reports and macros can now be developed specifically for web based applications in Access Integration with Microsoft SharePoint is also highly improved.
The edition of Microsoft Access introduced a mostly flat design and the ability to install apps from the Office Store, but it did not introduce new features. The theme was partially updated again for , but no dark theme was created for Access. NET web forms can query a Microsoft Access database, retrieve records and display them on the browser.
SharePoint Server via Access Services allows for Access databases to be published to SharePoint, thus enabling multiple users to interact with the database application from any standards-compliant Web browser.
Access Web databases published to SharePoint Server can use standard objects such as tables, queries, forms, macros, and reports. Access Services stores those objects in SharePoint. Access offers the ability to publish Access web solutions on SharePoint The macro language is enhanced to support more sophisticated programming logic and database level automation.
Microsoft Access can also import or link directly to data stored in other applications and databases. Microsoft offers free runtime versions of Microsoft Access which allow users to run an Access desktop application without needing to purchase or install a retail version of Microsoft Access. This actually allows Access developers to create databases that can be freely distributed to an unlimited number of end-users.
These runtime versions of Access and later can be downloaded for free from Microsoft. The runtime version allows users to view, edit and delete data, along with running queries, forms, reports, macros and VBA module code. The runtime version does not allow users to change the design of Microsoft Access tables, queries, forms, reports, macros or module code. The runtime versions are similar to their corresponding full version of Access and usually compatible with earlier versions; for example Access Runtime allows a user to run an Access application made with the version as well as through Due to deprecated features in Access , its runtime version is also unable to support those older features.
Access stores all database tables, queries, forms, reports, macros, and modules in the Access Jet database as a single file. For query development, Access offers a “Query Designer”, a graphical user interface that allows users to build queries without knowledge of structured query language. In the Query Designer, users can “show” the datasources of the query which can be tables or queries and select the fields they want returned by clicking and dragging them into the grid.
One can set up joins by clicking and dragging fields in tables to fields in other tables. Access allows users to view and manipulate the SQL code if desired. Any Access table, including linked tables from different data sources, can be used in a query. Access also supports the creation of “pass-through queries”. This enables users to interact with data stored outside the Access program without using linked tables or Jet.
When developing reports in “Design View” additions or changes to controls cause any linked queries to execute in the background and the designer is forced to wait for records to be returned before being able to make another change.
This feature cannot be turned off. Non-programmers can use the macro feature to automate simple tasks through a series of drop-down selections. Macros allow users to easily chain commands together such as running queries, importing or exporting data, opening and closing forms, previewing and printing reports, etc. Macros support basic logic IF-conditions and the ability to call other macros. Macros can also contain sub-macros which are similar to subroutines. In Access , enhanced macros included error-handling and support for temporary variables.
Access also introduced embedded macros that are essentially properties of an object’s event. This eliminated the need to store macros as individual objects. However, macros were limited in their functionality by a lack of programming loops and advanced coding logic until Access With significant further enhancements introduced in Access , the capabilities of macros became fully comparable to VBA.
They made feature rich web-based application deployments practical, via a greatly enhanced Microsoft SharePoint interface and tools, as well as on traditional Windows desktops. It is similar to Visual Basic 6.
To create a richer, more efficient and maintainable finished product with good error handling, most professional Access applications are developed using the VBA programming language rather than macros, except where web deployment is a business requirement. In the database container or navigation pane in Access and later versions, the system automatically categorizes each object by type e.
Many Access developers use the Leszynski naming convention , though this is not universal; it is a programming convention, not a DBMS-enforced rule.
Developers deploy Microsoft Access most often for individual and workgroup projects the Access 97 speed characterization was done for 32 users. Databases under 1 GB in size which can now fit entirely in RAM and simultaneous users are well within the capabilities of Microsoft Access. Disk-intensive work such as complex searching and querying take the most time.
As data from a Microsoft Access database can be cached in RAM, processing speed may substantially improve when there is only a single user or if the data is not changing. In the past, the effect of packet latency on the record-locking system caused Access databases to run slowly on a virtual private network VPN or a wide area network WAN against a Jet database. As of , [update] broadband connections have mitigated this issue.
Performance can also be enhanced if a continuous connection is maintained to the back-end database throughout the session rather than opening and closing it for each table access. In July , Microsoft acknowledged an intermittent query performance problem with all versions of Access and Windows 7 and Windows Server R2 due to the nature of resource management being vastly different in newer operating systems.
In earlier versions of Microsoft Access, the ability to distribute applications required the purchase of the Developer Toolkit; in Access , and Access the “Runtime Only” version is offered as a free download,  making the distribution of royalty-free applications possible on Windows XP, Vista, 7 and Windows 8.
Microsoft Access applications can adopt a split-database architecture. The single database can be divided into a separate “back-end” file that contains the data tables shared on a file server and a “front-end” containing the application’s objects such as queries, forms, reports, macros, and modules. The “front-end” Access application is distributed to each user’s desktop and linked to the shared database.
Using this approach, each user has a copy of Microsoft Access or the runtime version installed on their machine along with their application database. This reduces network traffic since the application is not retrieved for each use. The “front-end” database can still contain local tables for storing a user’s settings or temporary data. This split-database design also allows development of the application independent of the data.
One disadvantage is that users may make various changes to their own local copy of the application and this makes it hard to manage version control. When a new version is ready, the front-end database is replaced without impacting the data database.
Microsoft Access has two built-in utilities, Database Splitter  and Linked Table Manager, to facilitate this architecture. Linked tables in Access use absolute paths rather than relative paths, so the development environment either has to have the same path as the production environment or a “dynamic-linker” routine can be written in VBA. For very large Access databases, this may have performance issues and a SQL backend should be considered in these circumstances.
To scale Access applications to enterprise or web solutions, one possible technique involves migrating to Microsoft SQL Server or equivalent server database. A client—server design significantly reduces maintenance and increases security, availability, stability, and transaction logging.
This feature was removed from Access A variety of upgrading options are available. The corresponding SQL Server data type is binary, with only two states, permissible values, zero and 1. Regardless, SQL Server is still the easiest migration. Retrieving data from linked tables is optimized to just the records needed, but this scenario may operate less efficiently than what would otherwise be optimal for SQL Server.
For example, in instances where multi-table joins still require copying the whole table across the network. The views and stored procedures can significantly reduce the network traffic for multi-table joins. Finally, some Access databases are completely replaced by another technology such as ASP.
NET or Java once the data is converted. Further, Access application procedures, whether VBA and macros, are written at a relatively higher level versus the currently available alternatives that are both robust and comprehensive.
Note that the Access macro language, allowing an even higher level of abstraction than VBA, was significantly enhanced in Access and again in Access In many cases, developers build direct web-to-data interfaces using ASP.
NET, while keeping major business automation processes, administrative and reporting functions that don’t need to be distributed to everyone in Access for information workers to maintain. Microsoft Access applications can be made secure by various methods, the most basic being password access control; this is a relatively weak form of protection.
A higher level of protection is the use of workgroup security requiring a user name and password. Users and groups can be specified along with their rights at the object type or individual object level.
This can be used to specify people with read-only or data entry rights but may be challenging to specify. A separate workgroup security file contains the settings which can be used to manage multiple databases. Databases can also be encrypted. MDE file. Some tools are available for unlocking and ” decompiling “, although certain elements including original VBA comments and formatting are normally irretrievable. Microsoft Access saves information under the following file formats :.
There are no Access versions between 2. From Wikipedia, the free encyclopedia. Database manager part of the Microsoft Office package. Microsoft Office Access running on Windows Office Beta Channel See also: Web form.
Main article: Upsizing database. The Verge. Retrieved October 5, PC Mag. Ziff Davis, Inc. Retrieved May 23, Retrieved October 15, Retrieved March 13, Retrieved January 2, November 14, September 4, July 31, October 16, November 20, November 4, July 13, July 20, The Old New Thing. April 13, Retrieved May 20, Retrieved June 13, July 22, Retrieved April 24, Retrieved September 4, Office Blogs.
September 7, Retrieved August 20, Retrieved January 17, Retrieved June 15, Strong contrast between text and background makes it easier for people with low vision or colorblindness to see and use the content.
Use accessible font color. To find slides that do not have titles, use the Accessibility Checker. People who are blind, have low vision, or a reading disability rely on slide titles to navigate. For example, by skimming or using a screen reader, they can quickly scan through a list of slide titles and go right to the slide they want.
Give every slide a title. Hide a slide title. If you must use tables, create a simple table structure for data only, and specify column header information.
To ensure that tables don’t contain split cells, merged cells, or nested tables, use the Accessibility Checker. Use table headers. To find potential issues related to fonts or white space, review your slides for areas that look crowded or illegible. Make videos accessible to people who are blind or have low vision or people who are deaf or hard-of-hearing.
Subtitles typically contain a transcription or translation of the dialogue. Closed captions typically also describe audio cues such as music or sound effects that occur off-screen. Video description means audio-narrated descriptions of a video’s key visual elements.
These descriptions are inserted into natural pauses in the program’s dialogue. Video description makes video more accessible to people who are blind or have low vision. Include accessibility tags to PDF files you create from your presentation. The tags make it possible for screen readers and other assistive technologies to read and navigate a document. Top of Page. The Accessibility Checker is a tool that reviews your content and flags accessibility issues it comes across.
It explains why each issue might be a potential problem for someone with a disability. The Accessibility Checker also suggests how you can resolve the issues that appear.
In PowerPoint, the Accessibility Checker runs automatically in the background when you’re creating a document. If the Accessibility Checker detects accessibility issues, you will get a reminder in the status bar. The Accessibility pane opens, and you can now review and fix accessibility issues.
For more info, go to Improve accessibility with the Accessibility Checker. Tip: Use the Accessibility Reminder add-in for Office to notify authors and contributors of accessibility issues in their documents. With the add-in, you can quickly add reminder comments that spread awareness of accessibility issues and encourage the use of the Accessibility Checker. For more info, go to Use the Accessibility Reminder to notify authors of accessibility issues.
The following procedures describe how to make the slides in your PowerPoint presentations accessible. For more info, go to Video: Create accessible slides and Video: Design slides for people with dyslexia. Use one of the accessible PowerPoint templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences.
They are also designed so that screen readers can more easily read the slide content. In the Search for Online templates and themes text field, type accessible templates and press Enter. One simple step towards inclusivity is having a unique, descriptive title on each slide, even if it isn’t visible.
A person with a visual disability that uses a screen reader relies on the slide titles to know which slide is which. Use the Accessibility ribbon to make sure every slide has a title. For instructions, go to Title a slide and expand the “Use the Accessibility ribbon to title a slide” section.
You can position a title off the slide. That way, the slide has a title for accessibility, but you save space on the slide for other content. For instructions, go to Title a slide and expand the “Put a title on a slide, but make the title invisible” section. If you want all or many of your slide titles to be hidden, you can modify the slide master.
For instructions, go to Title a slide and expand the “Systematically hide slide titles” section. If you’ve moved or edited a placeholder on a slide, you can reset the slide to its original design. All formatting for example, fonts, colors, effects go back to what has been assigned in the template.
Restoring the design might also help you find title placeholders which need a unique title. To restore all placeholders for the selected slide, on the Home tab, in the Slides group, select Reset. Some people with visual disabilities use a screen reader to read the information on the slide. When you create slides, putting the objects in a logical reading order is crucial for screen reader users to understand the slide. Use the Accessibility Checker and the Reading Order pane to set the order in which the screen readers read the slide contents.
When the screen reader reads the slide, it reads the objects in the order they are listed in the Reading Order pane. For the step-by-step instructions how to set the reading order, go to Make slides easier to read by using the Reading Order pane. PowerPoint has built-in, predesigned slide designs that contain placeholders for text, videos, pictures, and more.
They also contain all the formatting, such as theme colors, fonts, and effects. To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who use assistive technologies such as screen readers and people who see. For more info, go to Video: Use accessible colors and styles in slides. Expand the Themes gallery and select the slide layout that you want. PowerPoint automatically applies this layout to the presentation.
In general, avoid tables if possible and present the data another way, like paragraphs with headings. Tables with fixed width might prove difficult to read for people who use Magnifier, because such tables force the content to a specific size.
This makes the font very small, which forces Magnifier users to scroll horizontally, especially on mobile devices. If you have to use tables, use the following guidelines to make sure your table is as accessible as possible:.
If you have hyperlinks in your table, edit the link texts, so they make sense and don’t break mid-sentence. Make sure the slide content is easily read with Magnifier. Screen readers keep track of their location in a table by counting table cells.
Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table.
Use a simple table structure for data only and specify column header information. Screen readers also use header information to identify rows and columns. Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos. In alt text, briefly describe the image, its intent, and what is important about the image. Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner.
Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, “a graphic of” or “an image of. Avoid using text in images as the sole method of conveying important information. If you use images with text in them, repeat the text in the slide. In alt text of such images, mention the existence of the text and its intent.
PowerPoint for PC in Microsoft automatically generates alt texts for photos, stock images, and the PowerPoint icons by using intelligent services in the cloud. Always check the autogenerated alt texts to make sure they convey the right message. If necessary, edit the text. For charts, SmartArt, screenshots, or shapes, you need to add the alt texts manually. For the step-by-step instructions on how to add or edit alt text, go to Add alternative text to a shape, picture, chart, SmartArt graphic, or other object and Video: Improve image accessibility in PowerPoint.
In the Alt Text pane, spelling errors are marked with a red squiggly line under the word. To correct the spelling, right-click the word and select from the suggested alternatives.
In the Alt Text pane, you can also select Generate a description for me to have Microsoft cloud-powered intelligent services create a description for you. You see the result in the alt text field. Remember to delete any comments PowerPoint added there, for example, “Description automatically generated.
Note: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. People who use screen readers sometimes scan a list of links.
Links should convey clear and accurate information about the destination. For example, avoid using link texts such as “Click here,” “See this page,” Go here,” or “Learn more. You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink. For example, this hyperlink text matches the title on the destination page: Create more with Microsoft templates.
For the step-by-step instructions on how to create hyperlinks and ScreenTips, go to Add a hyperlink to a slide. An accessible font doesn’t exclude or slow down the reading speed of anyone reading a slide, including people with low vision or reading disability or people who are blind. The right font improves the legibility and readability of the text in the presentation.
For the step-by-step instructions on how to change fonts in PowerPoint go to Change the fonts in a presentation or Change the default font in PowerPoint. To reduce the reading load, select familiar sans serif fonts such as Arial or Calibri.
Avoid using all capital letters and excessive italics or underlines. A person with a vision disability might miss out on the meaning conveyed by particular colors. For headings, consider adding bold or using a larger font. The text in your presentation should be readable in a high contrast mode. For example, use bright colors or high-contrast color schemes on opposite ends of the color spectrum.
White and black schemes make it easier for people who are colorblind to distinguish text and shapes. Use the pre-designed Office Themes to make sure that your slide design is accessible. For instructions, go to Use an accessible presentation template or Use built-in slide designs for inclusive reading order, colors, and more.
Use the Accessibility Checker to analyze the presentation and find insufficient color contrast. It finds insufficient color contrast in text with or without highlights or hyperlinks in shapes, tables, or SmartArt with solid opaque colors. It does not find insufficient color contrast in other cases such as text in a transparent text box or placeholder on top of the slide background, or color contrast issues in non-textual content. PowerPoint supports the playback of video with multiple audio tracks.
It also supports closed captions and subtitles that are embedded in video files. Currently, only PowerPoint for Windows supports insertion and playback of closed captions or subtitles that are stored in files separate from the video.
For all other editions of PowerPoint such as PowerPoint for macOS or the mobile editions , closed captions or subtitles must be encoded into the video before they are inserted into PowerPoint.
Supported video formats for captions and subtitles vary depending on the operating system that you’re using.
Each operating system has settings to adjust how the closed captions or subtitles are displayed. For more information, see Closed Caption file types supported by PowerPoint.
Closed captions, subtitles, and alternative audio tracks are not preserved when you use the Compress Media or Optimize Media Compatibility features. Also, when turning your presentation into a video , closed captions, subtitles, or alternative audio tracks in the embedded videos are not included in the video that is saved. When you use the Save Media as command on a selected video, closed captions, subtitles, and multiple audio tracks embedded in the video are preserved in the video file that is saved.
Videos include an audio track with video descriptions, if needed, for users who are blind or have low vision. Videos that include dialogue also include closed captions, in-band closed captions, open captions, or subtitles in a supported format for users that are deaf or hard-of-hearing.
For more information, refer to Add closed captions or subtitles to media in PowerPoint. You can save your presentation in a format that can be easily read by a screen reader or be ported to a Braille reader. Before converting a presentation into another format, make sure you run the Accessibility Checker and fix all reported issues. When your presentation is ready and you’ve run the Accessibility Checker to make sure it is inclusive, you can try navigating the slides using a screen reader, for example, Narrator.
Narrator comes with Windows, so there’s no need to install anything. This is one additional way to spot issues in the navigation order, for example. Press the Tab key to navigate the elements within the slide and fix the navigation order if needed.
To move the focus away from the slide content, press Esc or F6. Rules for the Accessibility Checker. Everything you need to know to write effective alt text. Use the Accessibility Reminder to notify authors of accessibility issues. Make your Word documents accessible to people with disabilities.
Make your Excel documents accessible to people with disabilities. Make your Outlook email accessible to people with disabilities.
Closed Caption file types supported by PowerPoint. If you must use an image with text in it, repeat that text in the presentation. In the alternative text, briefly describe the image and mention the existence of the text and its intent. Add alt text to visuals in Microsoft Add alt text to visuals in Office When someone who can see reads a slide, they usually read things, such as text or a picture, in the order the elements appear on the slide.
In contrast, a screen reader reads the elements of a slide in the order they were added to the slide, which might be very different from the order in which things appear. To make sure everyone reads the contents in the order you intend, it’s important to check the reading order.
PowerPoint contains built-in slide layouts that you can apply to any slide. When you use them with a new slide, these layouts automatically make sure that the reading order works for everyone. Use built-in slide designs for inclusive reading order. To determine whether hyperlink text makes sense as standalone information and whether it gives readers accurate information about the destination target, visually scan the slides in your presentation.
For example, instead of linking to the text Click here , include the full title of the destination page. You can even use the URL of the page if it’s short and descriptive, for example, www.
Add hyperlink text and ScreenTips. Visually scan the slides in your presentation. Use an accessible slide design. Use strong contrast between text and background, so people with low vision can see and use the content. Use dark text on a white or off-white background, or reverse it and use white text on a dark background. White and black schemes also make it easier for people who are colorblind to distinguish text and shapes. Use unique slide titles. They often see text merge or distort.
For people who have dyslexia or have low vision, reduce the reading load. For example, they might benefit from familiar sans serif fonts, such as Arial or Calibri.
Include ample white space between sentences and paragraphs. Format text for accessibility. Video description makes video more accessible to individuals who are blind or visually impaired. The following procedures describe how to add alt text to visuals in your PowerPoint presentations in Microsoft Add alt text to images.
Add alt text to shapes. Add alt text to SmartArt graphics. Add alt text to charts. Make visuals decorative. For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. To enable right-click on your Mac, make sure that the Secondary click option is selected in System Preferences.
PowerPoint does not automatically generate alt texts for images. If you want to add an image that is an icon, screenshot, or other image that is not a photograph, you need to add the alt texts manually. Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives. Tip: You have to right-click somewhere inside the frame that surrounds the entire shape, not inside one of its parts.
Tip: You have to right-click somewhere inside the frame that surrounds the entire SmartArt graphic, not inside one of its parts. Select a SmartArt graphic. Type sentences to describe the SmartArt graphic and its context to someone who cannot see it. Tip: You have to right-click somewhere inside the frame that surrounds the entire chart, not inside one of its parts. Select Edit Alt Text The Alt Text pane opens on the right side of the slide.
If your presentation has visuals that are purely decorative, you can mark them as such without needing to write any alt text. When a screen reader finds such an image, it simply announces they are decorative, so the user knows they are not missing any information. Select a visual. Select the Mark as decorative check box. The text entry field becomes grayed out. The following procedures describe how to add alt text to visuals in your PowerPoint presentations in Office To make your presentations accessible to wider audiences, add alt texts to the images in your slides.
PowerPoint does not automatically generate alt texts. Tip: You can also select Generate a description for me to have Microsoft’s cloud-powered intelligent services create a description for you. This takes a moment, after which you see the result in the text entry field. Remember to delete any comments PowerPoint added there, for example, “Description generated with high confidence.
Tip: Include the most important information in the first line, and be as concise as possible. Use the following procedure to add alt text to shapes, including shapes within a SmartArt graphic.
The following procedures describe how to make the hyperlinks, text, and tables in your PowerPoint presentations accessible. Select Hyperlink. The text you selected displays in the Text to Display box. This is the hyperlink text. For example, this hyperlink text matches the title on the destination page: Templates and Themes for Office Online.
How to Delete Pages in Microsoft Word Using Any Version – Question Info
In the Enter page number box, type \page. Press Enter on your keyboard, and then select Close.